Funding for Language Assistants and Experimental Subjects

FUNDING FOR LANGUAGE ASSISTANTS AND EXPERIMENTAL SUBJECTS

Funding is approved by the Student Research Support Committee. AY 2016-2017 committee members are Prof. Nina Hyams and Prof. Harold Torrence.
The Linguistics Department is remarkably generous in supporting student research as it contributes to a dissertation, thesis, and paper writing, as well as to students’ general growth as linguists.
HOWEVER, there is a budget for such funding requests and IT IS NOT UNLIMITED. Requests are considered on a first come, first serve basis. Strong preference is given to work related to theses and dissertations or contemplated publications. Assistant/subject funding per student is limited to $1,000 per academic year.  Please note that you may not apply for funding while you are on a leave of absence. Students working on experiments are strongly encouraged to use the SONA system to recruit subjects, if possible.

PLEASE SUBMIT ALL REQUESTS AT LEAST 3 WEEKS IN ADVANCE.

This will insure that the Fund Manager (Annette Oh) and the Academic Personnel Officer are able to complete all necessary paperwork to request funding, complete all necessary paperwork to hire the language assistants, or both. If you submit a LATE REQUEST, we will not guarantee funding or reimbursement of funds paid out of pocket.

ELIGIBILITY

Can I ask for funding?

YES
1. Research has been discussed with faculty member willing to serve as advisor on the project.
2. Student MUST sign up for Ling 59X under the faculty advisor’s name.

NO
1. Your work is supported by a faculty member’s grant or a grant/fellowship to you.
2. Your work is done under the auspices of Ling 210A or Ling 210B or other classes.

I’m ELIGIBLE, what’s next?

MANDATORY

All student research that may result in publications may be closely monitored by UCLA’s Office for the Protection of Research Subjects (OPRS). Information about this office can be found here.

STUDENTS REQUESTING FUNDING MUST OBTAIN A CERTIFICATION IN RESEARCH WITH “HUMAN SUBJECTS”. This can be done at www.training.ucla.edu. There is an online course whose completion results in a certificate.

I have my CERTIFICATION IN RESEARCH, do I need an IRB?

YES
1. Experimental work that is considered “semi-invasive” (e.g. involving touching other than with a head-mounted microphone, measuring eye movements, etc.).
2. Multiple “experimental subjects” who will be a part of a large project for data collection, including subjects in on-line experiments.

NO
1. U.S. based Language Assistants who will be working individually with the student.
2. Foreign Language Assistants who will be working individually with the student.
3. Foreign Experimental Subjects who will be working individually with the student.

What forms do I need to complete? What procedures are needed?

*You are strongly encouraged to use the Psychology subject pool for subject recruitment. These are FREE subjects. In this case you do not need to submit a Student Research Application Form, but you will still need IRB approval for your study. For more information on the Psychology subject pool please go here: https://www.psych.ucla.edu/undergraduate/subject-pool-experiment-participation

U.S. Experimental Subjects and Foreign Experimental Subjects
1. STUDENT RESEARCH APPLICATION FORM (PDF fillable form)
a. MUST HAVE signature from Ling 59X Faculty Advisor (electronic or physical)
b. Email from Ling 59X Faculty Advisor directly to Student Research Committee will be accepted in lieu of signature.
c. Submit form to the Student Research Committee for approval.
2. RESEARCH HUMAN SUBJECT DISBURSEMENT REQUEST FORM (RHSD – PDF fillable form)
a. Submit the approved Student Research Application together with the completed RHSD form to Annette Oh, Fund Manager.
b. For all subjects local or international – IRB Approval Number MUST be included on the form.
3. CERTIFICATION IN RESEARCH WITH HUMAN SUBJECTS

U.S. Language Assistants
1. STUDENT RESEARCH APPLICATION FORM
a. MUST HAVE signature from the Ling 59X Faculty Advisor (electronic or physical)
b. Email from the Ling 59X Faculty Advisor directly to Student Research Committee will be accepted in lieu of signature.
c. Submit form to the Student Research Committee for approval.
2. LANGUAGE ASSISTANT TIME CARD (PDF fillable form)
a. STUDENT MUST keep track of hours completed with their Language Assistant.
b. Time card MUST be turned in once hours are used up to Academic Personnel Officer.
          *If you go over your allotted hours without first obtaining approval for additional funds, you may be required to pay for these hours yourself.*
3. LANGUAGE ASSISTANT MUST BE HIRED IN ORDER TO RECEIVE PAY
a. Have your language assistant make an appointment with Academic Personnel Officer after your application has been approved.
b. LANGUAGE ASSISTANTS ARE NOT ALLOWED to work until after they have been hired in the system.
c. We cannot guarantee payment for hours worked outside the official dates of employment.
4. CERTIFICATION IN RESEARCH WITH HUMAN SUBJECTS

Foreign Language Assistants
1. STUDENT RESEARCH APPLICATION FORM
a. MUST HAVE signature from the Ling 59X Faculty Advisor (electronic or physical)
b. Email from the Ling 59X Faculty Advisor directly to Student Research Committee will be accepted in lieu of signature.
c. Submit form to the Student Research Committee for approval.
2. RESEARCH HUMAN SUBJECT DISBURSEMENT REQUEST FORM (RHSD – PDF fillable form)
a. Submit the approved Student Research Application together with the completed RHSD form to Annette Oh, Fund Manager.
b. Mark the IRB section with “IRB exception”.
3. LANGUAGE ASSISTANT TIME CARD (PDF fillable form)
a. STUDENT MUST keep track of hours completed with their Language Assistant.
b. Time card MUST be turned in once hours are used up to Academic Personnel Officer.
*If you go over your allotted hours without first obtaining approval for additional funds, you may be required to pay for these hours yourself.*
4. CERTIFICATION IN RESEARCH WITH HUMAN SUBJECTS