Policies and Procedures

Source:  Faculty Meeting Minutes

Also part of our legislation are our bylaws, posted on the UCLA Academic Senate’s site.

Undergraduate Program

December 9, 2022: Ling 20 C requirement

The department voted to require a C in Ling 20 for students to major or minor in Linguistics.

October 19, 2022: Eliminating the Ling 20 B- requirement

The department voted to remove the Ling 20 B- requirement.

October 3, 2022: Ling 1 and large undergraduate courses

The department voted to assign a 50% administrative TA to Ling 1 and amended the lecturer contract to indicate that only in-person classes with 200+ students will count as 2 courses.

October 11, 2019: Faculty participation in SONA pool in their undergraduate courses

Temporary faculty teaching undergraduate courses are required to have their students participate in the SONA pool, and ladder faculty are strongly encouraged to do so, since the department relies on access to the pool for faculty and student experiments. Whether to make student participation in SONA a course requirement or for extra credit, and for how much course credit, is up to the individual faculty member.

May 13, 2019: Eliminating courses for the Applied Linguistics major

The department voted to remove Linguistics 11 and Applied Linguistics 153 from the course catalog; to remove Linguistics 11 as required preparation for the Applied Linguistics major; and to remove references to Applied Linguistics 153 from our Applied Linguistics major.

November 6, 2018: Linguistics 195

The department voted to approve this new course to give credit for undergraduate student internships.

November 5, 2018: Linguistics & CS major requirement

The department voted to allow Math 31AL as an alternative to Math 31A.

October 7, 2016:  Section sizes in Linguistics 1

The department voted that the default size for sections in Linguistics 1 will be 30 students, two per TA. Individual Linguistics 1 professors may specify three 20-student sections if they wish.

April 26, 2012:  Initiate new courses and majors

The Chair is requested to appoint a committee to create applications to the University authorities faithfully implementing the proposal (items 1-9) of the Ad Hoc Committee on Undergraduate Enrollment.

Graduate Program

February 23, 2024:
The department voted as follows:
  1. Dissertation defenses are required effective AY 2024-2025
  2. Students are still required to enroll in 275 for 4 units in their last year of graduate study, and to present their dissertation work publicly
     * This presentation could be at an in-person colloquium during the normal colloquium time, but
     * It could also be at another time and/or remotely, as a “Special Colloquium”
     * These colloquia must be advertised at least a week ahead of time
     * Committee chairs may choose to have a separate, private dissertation defense, or may choose to conduct the dissertation defense after the colloquium presentation

May 12, 2023:

Several decisions were taken (details available on bruinlearn site under May 12, 2023)

By vote:

The following courses are currently 5.0 units, but we changed it to 4.0 units because it is no longer taught with a discussion session or laboratory component – Ling 208, Ling 209A and Ling 209B.

The following courses are currently 4.0 units, but we changed it to 4.0 units because it is now taught with a mandatory laboratory component – Ling 210A, Ling 210B.

The following changes to the MA requirement were approved:

  1. Retain the “Three of”: 200A, 200B and 200C; and the “Two of”: 201A, 201B and 201C
  2. Eliminate the “One of” category
  3. Change the “Three of” at the bottom to “Four of” and add 236 to it
  4. But add a restriction to the “Four of” category: at most two of the “Four of” courses can be from this list: 201A, 201B, 201C, 214, 216, 219, 222

By consensus:

The DGS will identify potential participants for the Competitive Edge Program when they research and make Cota Robles nominations, and approach prospective students about the possibility of nomination at or around the time of the Open House. With the prospective students’ help, the DGS will identify a list of potential research advisors. Any faculty member who agrees to advise an incoming Competitive Edge participant will receive $1,000 research funds in compensation from department funds for their summer work (provided funds are available).

Open House to be scheduled in week 8, so prospective students need to be notified of acceptance no later than (the beginning of) Winter Week 5.

April 26, 2019: International students.

  1. Deadline for ATC. The deadline for all students, domestic and international, to Advance to Candidacy shall be the end of Fall quarter of year 4.
  2. Teaching-free quarter(s) for international students. International students for whom the department pays NRT shall have the option of Advancing early, in return for non-TA support. Such a student who advances by the end of the Spring quarter of their third year (note: must be during spring quarter, NOT during the following summer) will receive one non-TA quarter in year 4; a student who advances by the end of the Winter quarter of their third year will receive two non-TA quarters in year 4.

January 13, 2017:  Required courses for the M.A. program

The department voted that the M.A. requirements shall be as follows.

Required:  200A, 200B, 200C
Two of:  201A, 201B, 201C
One of:  204C, 209A, 213A, 213B, 213C, 217, 236
Electives:  three of:  201A, 201B, 201C, 202 through 209C, 211 through 216, 218, 219, 239, 244, 104, 111, or 140

The department also voted that 180/209 will no long be a prerequisite for any courses.

The administrative implementation of these votes was delegated to the Director of Graduate Studies (DGS).

October 7, 2016:  Abolishing the language requirement

The foreign language requirement is abolished effective immediately.

May 8, 2015:  Travel support for summer schools and institutes

Students may use their travel money allocation to pay for travel and tuition at summer schools and institutes approved by their advisers. The time window on the allocation is the university fiscal year (7/1 – 6/30). Attribution of the expense to particular years may be based either on time of payment or time of attendance.

Feb. 6, 2015:  Department support for travel of outside committee members

Department money will not be used to support the travel expenses (e.g. airfare, hotel) of outside dissertation committee members, other than in special circumstances.

May 23, 2012:  MA Elective status for “Experimental design and statistical methods”

It was agreed that the course currently taught by Megha Sundara on experimental design and statistical methods (currently taught temporarily under the rubric of Linguistics 237) will be assigned its own number, submitted for University approval, and then officially designated as one of the courses satisfying the elective requirement for the MA program.

Mar. 15, 2013

Linguistics 236 (Computational Phonology) is hereby added to the list of courses satisfying the Psycholinguistics/Computational Linguistics requirement in the department’s MA program.

Mar. 1, 2013

The department will propose the establishment of a new course, Research Training in Linguistics, set up for variable units and variable content and numbered Linguistics 450.

The department will propose the establishment of a new course, Linguistics 410, a two-unit course intended to meet the undergraduate-deficiency requirement in historical linguistics.

May 2012

Several decisions were taken:

By vote:

200C is a required graduate course and cannot be substituted by an “equivalent” course such as Linguistics 125.

Linguistics 204C is added to the list of courses satisifying the psycholingistics course requirement.

By consensus:

The language strongly recommending that Field Methods be taken in the second year of the graduate program is to be removed.

Liberalization of use of seminars for fulfulling unit requirement on Ph.D.  The wording is now:  “a maximum of four two-unit seminars and proseminars may be used for the Ph.D.”

May 13, 2011:  MA committee 4th-quarter due date; 260-level courses ineligible for outside-area requirement

All graduate students shall have formed their MA committees by the end of their fourth quarter.

Courses in the 260 series may not be counted toward the post-MA requirement of 8 units outside the student’s main research area.  Students who have satisfied the MA requirements as of 5/13/11 are exempted.

March 11, 2011:  2-unit versions of courses, obligatory application to Research Mentorship Program

Courses numbered 200-259, excepting 210A and 210B, will be offered in versions for both four and two units.  The two-unit versions will require a Permission to Enroll number for enrollment and will not satisfy course requirements for the Linguistics graduate program.

Graduate students who are eligible for the Research Mentorship Program (regular academic year) and have not already received an award under this program are required to apply in each year of elibigility.

March 4, 2011:  First year student review, Linguistics 221, course renumbering

The faculty will meet in early Spring Quarter to review all first-year graduate students.  The first-year students will be notified of the result of the meeting.

For academic year 2011-2012, Linguistics 221 will satisfy the graduate requirement for psycholinguistics/processing/neurolinguistics/computational linguistics.

Course renumbering:   The following system was approved:  120 = first quarter undergraduate course, 165 = second quarter undergraduate course, 200 = first quarter graduate course, 201 = second quarter graduate course, A = phonology, B = syntax, C = semantics.

February 18, 2011:  Graduate Support Offers

Graduate support offers are made for five consecutive calendar years only; extensions are given only for approved medical leave.

February 2, 2007:  Changes in the Graduate Course Requirements

1. Students may petition to substitute Linguistics 125 “Semantics” for Linguistics 200C, “Semantic Theory”.

2. Students may satisfy the requirement for a graduate psycholinguistics course with Linguistics 209 “Computational Linguistics”.

This renders permanent a change adopted as “experimental” on June 10, 2005.

February 22, 2002:  Colloquia and Ph.D. Defenses

1. A formal defense is required.  It must be announced at least one week in advance and be open to the public.

2. A department colloquium is required, not necessarily on the dissertation topic.  It must be announced at least one week in advance and be open to the public.

3. At the committee’s option, the formal defense and colloquium may be combined into a single public event in the format of a colloquium.

April 14, 2000: PTE’s for Independent Study

It was decided to require PTE numbers to sign up for independent studies. This is 596A, 596B, 597, 598, 599.

April 7, 2000: TAships for Seventh Year Students

A supernumerary TAship is defined as one that the Department can assign, after it has fulfilled all obligations to graduate students established in their admit letters.

The Department is willing to assign TAships to seventh year students, who may apply in the annual competition for supernumerary TAships.

In assigning supernumerary TAships, priority is given to graduate students in the Linguistics Department (over students in other programs) if they have a good teaching record and are in good academic standing.

November 12, 1999: Finding RAships for First Years

The department asks the Admissions Committee to circulate appropriate application files among faculty, soliciting offers of RA support, prior to making their final decisions.

October 29, 1999: Workloads for First Year Students

The department authorizes first year students to work as RA’s.

The department authorizes first year students to work as TA’s.

October 1, 1999: Sixth Year Support

The Department adopts the following ranked priorities for allocating teaching assistantships and department-controlled research assistantships:

–Adhering to obligatory directives of the Graduate Division

–Keeping commitments to students made at admission

–Funding sixth year students who conducted a serious job search during their fifth year. Judgment on whether this criterion was met will be made at the June faculty meetings for reviewing student progress.

For purposes of this policy, “sixth year” is defined as ‘sixth year, suitably adjusted for time spent on leave and taking required undergraduate prerequisites.'”

March 9, 1999:  Time to MA Degree; Field Methods

The normative time for completion of the M.A. will be seven quarters. Earlier wording of our official policy, specifying four to six quarters in the M.A. program, is eliminated.

The normative deadline for advancement to candidacy (orals) is the end of the eleventh quarter.

Field Methods will be a 4 unit course, with 5 contact hours per week. Students will be expected to take the course during their second year.”

February 26, 1999: Time To Degree; Study Lists

We only agree to support graduate students through Year 5. In exceptional circumstances, support is sometimes offered to students beyond the fifth year.

In order to be eligible to further support, students to whom no other commitments have been made must apply for a Dissertation Year Fellowship during their fourth year.

To remain in good standing, students must discuss their course requirements with their adviser and submit a department-supplied form, stating that this has been done. The form must be signed by their adviser and submitted to a designated member of the department staff.

February 19, 1999:  Second Language Requirement, Historical Linguistics

Abandon second language requirement.

Historical Linguistics becomes a requirement only at the undergraduate level.

June 6, 1992:  Superannuated Students

All students beyond the seven year limit who are not registered or on official Leave of Absence will have their files removed from the active student roster and will not be further discussed at year end faculty meetings.  Should students on inactive status wish to continue work toward completion of their degrees, they must apply for readmission to the graduate program before further discussion.

May 15, 1992:  Dissertation Prospectus Content

The dissertation prospectus should be a maximum of 20 pages long and should include the following:

–a statement of the research question and the candidate’s relevant previous work

–a bibliography of relevant literature (the student should be prepared to discuss the content of the references listed and why they are relevant, i.e. a massive list of items “to be consulted” is not acceptable)

–a plan for research, e.g. field work, laboratory research, types of data to further investigated which will fill in gaps and answer questions raised in preparation of the prospectus.

October 13, 1990:  Courses for MA

All students, regardless of whether they have an MA when they enter or not, will now have to take at least the five [updated:  now four] required courses; i.e. the only courses from which they might be exempted on the basis of course work elsewhere are the electives.

Only survey courses [not proseminars] will satisfy MA elective course requirements.

Academic Personnel and Teaching Load

May 29, 2023: Virtual visits for short-listed candidates

The department voted the chair will email all of the short-listed candidates an invitation to participate in a two-day interview process, including individual appointments and a job talk. The chair will emphasize that it is our strong preference that candidates conduct these interviews in-person, on campus, and have a lot of flexibility and resources available to accommodate those for whom travel might be difficult, but that we can offer a virtual interview process to those who can absolutely not attend in person. The same text will be sent to everyone initially, so we do not feel obligated to reapproach candidates if one of them ends up having to attend virtually.

The consensus was that we need to be mindful to allow comparable levels of social interaction if candidates have virtual visits. This should include virtual versions of search committee and post-colloquium dinners and the grad student lunch.

April 25, 2023: Biggs Chair

It is the policy of the Linguistics Department to nominate the current Department Chair to the Biggs Chairship.  The department expects Department Chairs to resign from the Biggs Chairship at the end of their service as Department Chair, so that their successor as Department Chair can become the next Biggs Chair. To accomplish this, the Department must undertake a full waiver of search process for each appointment to the chairship and the conferral of the endowed chair is subject to the policies that govern the search waiver process and the academic personnel procedure which includes a review via CAP.

October 4, 2022: Target of opportunity hires

The department voted to pursue target of opportunity hires.

The consensus was that if 4 faculty propose a candidate, we would invite them for a talk, circulate their dossiers, then vote to determine whether Chair pursues the search waiver for a target of opportunity hire (details available on bruinlearn site under September 30, 2022).

Feb 9, 2021: Student letters for faculty personnel actions

For personnel reviews of faculty, the department will no longer accept letters from groups of unidentified students (e.g. signed by a student organization rather than by individual students). However, the GLC will continue to present its input on faculty reviews during faculty meetings.

May 13, 2019: Further voting procedure in hiring decisions

The department voted that a ballot to select a winning candidate (see Feb. 25 2019) will also include an Approval vote (a stays in/eliminated vote on each candidate); the winning candidate must have majority support in the Approval vote; if not, the faculty will need to discuss and re-vote.

May 13, 2019: Voting procedures for shortlists

The department voted that (1) The search committee will give non-committee faculty a deadline before their longlist is finalized, by which deadline faculty can ask the search committee to consider applicants of interest. If such advance notice of interest has been given to the committee, but the committee does not recommend that applicant for the shortlist, then the applicant can be added to the ballot for the shortlist if supported by at least 3 faculty; (2) The faculty will use Condorcet voting to obtain a rank-ordering of the candidates for the shortlist. The top-two candidates in the output ranking will be automatically on the shortlist. Then, the ranking will be examined for conformity with current diversity recommendations, and potential skips of non-diverse candidates identified; a follow-up vote will decide on the number of candidates on the shortlist (2, 3, 4, or 5).

February 25, 2019: Voting procedure in hiring decisions

The department voted that selection of a winning candidate in a search shall use the San Francisco RCV (Instant Runoff) voting method, with “NOBODY” as an option in the candidate set. Selection of the winning candidate will be followed by a further round of voting to select the #2 candidate from among the remaining candidates, and so on as needed.

Oct 19, 2018: Peer observation of ladder faculty teaching

Peer observation of classroom teaching will be included in teaching reviews for promotions, CAP merits, and all assistant professor actions. The faculty reviewed a worksheet to be used by pairs of faculty for classroom observations (posted on the faculty meeting CCLE site under FallWeek3). This worksheet is used as the basis for a brief written report, and is not itself included in a teaching review. If at all possible, the pair of observers should include someone in the same field as the faculty member being observed.

Oct 12, 2018: Evaluating graduate advising by faculty

Faculty personnel reviews should be sure to consider graduate student advising. The faculty reviewed a document (posted on the faculty meeting CCLE site under FallWeek2) listing criteria that can be taken into account in teaching reviews.

February 5, 2016 Sharing the burden of inconvenient course times

In course scheduling, each group is to volunteer one person in a core course to meet either 8-10 a.m. or 6-8 p.m. Core courses are 20, 102, 103, 120A-C, 119A-B.

It was later pointed out that groups differ in size; presumably some sort of proportional scaling should be imposed.

July 10, 2015 Leaves of Absence when in residence (chair policy, renewed 1/6/2016; 10/20/23)

1. This policy is for faculty who have a quarter when they are not on sabbatical or other leave, but are also not teaching scheduled courses, so that their absences from campus do not disrupt teaching. The policy is not meant to apply to faculty on Active Service – Modified Duties, whose duties should be spelled out in consultation with the chair.

2. Nevertheless, such faculty are asked to respect the general University policy, which is that if you leave campus for more than a week during the quarter, you fill out form APM-740. You are asked to give at least a week’s advance notice, and to respect, in general terms, the University’s view that zero-course quarters are not the same as sabbatical quarters.

3. The Chair will sign form APM-740, authorizing the leave, if the total amount you are away for the quarter is three weeks or less. They will consider special circumstances justifying more, such as family emergency.

4. Since the three-week limit is a chair-specific implementation of University policy, it is in effect during the term of the Chair, which is until June 30, 2025

5. This policy does not apply to zero-course quarters negotiated at hire to substitute for sabbatical leave at your former institution; these are treated like sabbatical.

April 7, 2014:  sections for no-TA courses

Faculty, including lecturers, teaching undergraduate courses without a TA will not be asked to conduct section meetings.  Catalog copy will be altered to read “(when scheduled)” as applicable to sections.  Separate policies for individual courses will be entertained.

Linguistics 20 will have sections, taught by the faculty member if necessary.

The Course Scheduler and Chair are authorized to improvise with regard to the above policies for Academic Year 2014-2015.

Teaching load and sponsored research (faculty vote Nov. 8, 2013

It is resolved that PI’s and co-PI’s supervising externally-funded grants or contracts whose spending on Linguistics graduate student support has met the formula below shall receive one course release.  This release may be delayed by the Chair if necessitated by the course schedule. Allocation of this benefit among co-PI’s shall be determined by the co-PI’s themselves. This rule applies to grant funds spent starting 7/1/2013.

Formula:  6 quarters graduate student fees and 6 quarters of graduate student stipend at GSR4 rates.

Sabbatical Teaching Load (faculty vote Oct. 18, 2013)

It is resolved that in order to receive the benefit of a sabbatical quarter counting as a faculty member’s heavy quarter for a particular academic year, the sabbatical must be taken at at least two thirds pay.

Rules governing coteaching of courses (faculty vote Mar. 1, 2013)

The department voted to limit co-teaching to the following circumstances.

1. Proseminar courses
2. Courses taught in collaboration with faculty in other departments
3. Undergraduate courses, for purposes of mentoring a faculty member teaching the course for the first time.

All co-teaching is subject to approval by the Department Chair, based on a written proposal.

Cutoff point for inclusion of teaching data in personnel files (faculty vote Feb. 22, 2013)

For purposes of preparing teaching evaluation reports in personnel reviews, the cutoff date for inclusion of courses will be the end (i.e., June 30) of the preceding academic year.

Solicitation of student letters (Dec. 11, 2009)

The Department will solicit letters from students for all (and only) personnel actions in which the candidate’s file is evaluated by the Committee on Academic Personnel.  This includes proposed accelerations.

Revision in policy on teaching loads (Oct. 20, 2006)

1. Sponsored research: It is resolved that PI’s and co-PI’s supervising at least two 50% time student research assistants on their grant or contract receive one third course release per quarter, subject to the Chair’s approval. [Superseded 11/8/13; see above]

2. Co-teaching: It is resolved that full credit be given to each instructor in a co-taught course. [ Note:  see also resolution of Mar. 1, 2013, given above.]

3. Heavy advising and other special circumstances: There are various special circumstances in which teaching release is occasionally granted, including hiring/retention packages, teaching outside the department, etc. It is resolved that faculty with exceptionally heavy advising loads also be considered for special treatment on an ad hoc basis.

4. Chair discretion. In acting on the discretionary items listed above, the Chair will bear in mind the need for all faculty to teach a certain minimum number of courses as well as the need to staff the Department’s course offerings.

Personnel Reviews for Assistant Professors (Dec. 8, 2000)

All personnel reviews for assistant professors will be voted on by the department faculty as a whole, rather than just by the Merit Review Committee.


Department Life

May 19, 2023: Position statements

Position statements will be considered only in cases where student life, academic freedom or our research and teaching mission are at issue. Like all Departmental governance related decisions, whether or not to issue position statement will also be determined by a vote of the ladder faculty. It is left up to the graduate students and/or lecturers and/or undergraduate students to decide whether or not they would like to endorse it. Statements posted on the department webpage will have this additional general disclaimer to acknowledge any minority opinions “statement does not necessarily reflect the views of every ladder faculty in the department”.

April 24, 2023: Department Chair’s office

The Department Manager will have use of the Department Chair’s office in the Linguistics Department front office during the term of the current chair, which is until June 30, 2025.

Oct 12, 2018: Question procedures for colloquia

1) The faculty host, not the speaker, calls on question-askers.

(2) In initial post-talk questions, when multiple people raise their hands at the end of the talk: students’ questions are asked first, followed by faculty members’ questions.

(3) In subsequent questions, students are given priority all else being equal, e.g. when a student and a faculty member have their hands up at the same time.

Oct. 12, 2018: Paying for post-colloquium dinners

New policy:

November 14, 2014:  Paying for post-colloquium dinners

  • Reimbursement for post-colloquium meals will be for the external speakers in the official series (invited by the Colloquium Committee).
  • The department will cover the first $200. Above this:Retaining an itemized receipt from the restaurant is necssary to obtain reimbursement.
    • Students will be asked to pay their share up to $10.
    • All remaining costs will be borne by faculty at the meal.

October 28, 2014:  Budget for speakers for area seminars

If the department budget permits, each area seminar (see Talks and Events calendar) may spend up to $500 for visiting speakers (honoraria, meals, travel).  For academic year 2014-15, such speakers will be funded.

[ Chairly decree from Hayes, based on communication with former Chair Mahajan. This continues an existing department policy but makes it public. ]

October 20, 2014:  Picking Colloquium Speakers

New policy:

1. We hold a Town Hall.

2. We discard candidates for whom no Faculty Coordinator can be found.

3. We do the customary web-based voting.

October 20, 2014:  Spending Department Money on Colloquia

1. Students (and faculty, for that matter) can be asked if they would like to drive speakers, but failing such volunteers we’ll pay for taxis. [Chair’s note:  reimbursing students for mileage is fine.]

2. The Colloquium Committee is welcome to exercise judgment, perhaps splitting up the role of Faculty Host into separate roles of Housing-Provider and Introducer/Visit-Coordinator (= “Faculty Coordinator”).

3. The Colloquium Committee will ask if there are faculty willing to put up speakers in their homes, but, keeping their budget in consideration, they can also make use of hotels and the University Guest House.

June 8, 2012 (chair’s memo):  Colloquium Food Policy

Here is the new Colloquium Food Policy that will be in place for 2012-13.

Lunch: The department will cater all post-colloquium lunches. The student colloquium committee will be responsible only for setting up the lunches and for cleaning up. They will not have to prepare any food or to incur any out of pocket expenses in connection with the lunches.

Dinner: The student deductible for the dinners will be $10 and the faculty deductible will be $20.  Please use modestly priced restaurants with an average bill around $25. The dinner party, including the speaker and the faculty host, should be 7 people. No reimbursement for alcohol (except for the speaker). Please limit the reimbursement you request from the department to $150 or less for each dinner. Our budget planning for the colloquium expenses is based on these calculations.

[ see new regulation above, at Nov. 14, 2014 ]



October 3, 2008:  Conference Room Policy

“Regularly scheduled instruction will not be held in the Conference Room.  Exceptions to this policy will be made, by the Chair, only on an emergency basis.”

Repealed by vote of April 15, 2016.  Current policy is to sign up with the Department Coordinator for room use.

February 22, 2002:  Use of Syntax and Semantics Lounge

“The faculty and the student representative agreed that the Syntax and Semantics lounge (3103C Campbell) will not be used for regularly scheduled meetings (classes, seminars, weekly consultant sessions etc.). Furthermore, the lounge will not be used for any formal meetings between 12-2pm and 4-6pm so that the students/faculty/visitors can have lunch/afternoon tea in this room.”

Repealed by vote of April 15, 2016.  Current policy is that the Conference Room and Syntax-Semantics lounge will continue to be booked by the Department Coordinator. The other rooms will be used at the discretion of their associated faculty.

December 14, 2000:  Mailing for Graduate Students

(policy adopted by chair)

“Grad students can use ordinary dept mail for job applications and conference submissions. The department however will not pay for express mail (or any variant thereof).”

[see however the exceptional case dealt with above]

 October 10, 1992:  Unsolicited FAX messages

“Members of the department were urged to tell their colleagues not to send large items to the departmental FAX number.  For unsolicited items of any consequence, the Department will return a one page “request” that items not be sent by FAX without prior agreement of the recipient.  For very large items, the Department will try to collect from the sender at 25 cents per page.”

  Sept. 27, 1991:  Phone Use

“There has been an informal departmental policy of covering faculty phone bills up to about $40, with faculty expected to reimburse the Department above this amount, either through recharging to grant accounts or personally paying.  It was decided to continue with the current informal policy.”

 February 2, 1990:  Colloquium and Faculty Meeting Scheduling

“There was a consensus that a Friday morning schedule with 1 1/2 hours allotted for faculty meetings and 1 1/2 for a Colloquium would be preferable to [the previous] arrangment … It was left to the Chair to decide on the exact time configuration, with two 1 1/2 hours slots for faculty meeting followed by Colloquia in the time frame between 9:00 AM and 12:30 PM.”  [Note 12/11/09:  this was not implemented; both faculty meetings and colloquia continue to have 2 hour slots.]

 November 8, 1989:  Student Membership on Colloquium Committee

“The faculty voted to recommend to the G[raduate] L[inguistics] C[ircle] that it consider forming a Colloquium Committee, which would include the department Chair as faculty representative but would be the decision making unit within the department in terms of choice of speakers and dispensation of funds allocated for guest speakers.”  [11/17/89:  the GLC did indeed vote to establish such a committee.] [Chair’s note Oct. 2014:  see new regulation above, which reestablishes a speaker-selection process.]

Budget Guidelines to Chair

October 25, 2013:  Budget Conference Money

The Chair is advised to put all funding for department-sponsored conferences to an email vote.

October 25, 2013:  Backing up larger Senate Grant Applications

Subject to budget, the Chair will provide backup funding for certain Academic Senate grant applications. Specifically, the amount applied for must exceed what is needed to support a graduate student for a quarter (2013: approximately $6000). The backup amount will be whatever is needed to augment the Senate award (if any) to the target of $1000. The spending categories are limited to those applicable to Senate grants.

January 6, 2014:  Incentivizing other grant applications

The department voted an incentivization policy.  The policy is rather complex and may be consulted by reading the Faculty Meeting Minutes of this date; supplied by Chair on request.